MAS 90
Accounting Software

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Modules:

General Ledger
Accounts Payable
Accounts Receivable
Payroll
Bank Reconciliation
Inventory Management
Sales Order
Purchase Order
Bill of Materials
Work Order
MRP
Bar Code
Import Master
Job Cost
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  ACCOUNTS PAYABLE
The MAS 90® For Windows® Accounts Payable module helps manage a company’s expenditures by recording transactions and obligations to vendors and creditors.Beyond the recording of invoices received and providing informative financial reports including payables aging and future cash requirements, the Accounts Payable module provides a complete solution for the payment of outstanding invoices through an innovative cash disbursement and check writing capability. You can also use Accounts Payable to take advantage of any discounts offered to your company if invoices are paid on time.As well as functioning stand-alone, the Accounts Payable module can also be used to expense invoices directly to the Job Cost or Time and Billing modules. In addition, information from invoices entered through Purchase Order Processing is posted directly to the Accounts Payable Masterfile where you can query all open purchase orders for each vendor. Reports
  • Vendor Listing
  • Vendor Mailing Labels
  • Vendor Memos
  • Aged Invoice Report
  • Trial Balance
  • Cash Requirements Report
  • Open Invoice by Job Report
  • Vendor Purchase Analysis
  • Monthly Purchase Report
  • Check History Report
  • Accounts Payable Analysis
  • 1099 Forms
  • General Ledger Posting Recap
  • Vendor Masterfile Audit Report
  • Accounts Payable from Accounts Receivable Clearing
  • Crystal Reports® Integration - Using Crystal Reports templates, you can customize the most popular reports in this module.

FEATURES

Divisional Accounting

 Payables for each division or department can be assigned a separate Accounts Payable General Ledger account. All reports can provide divisional totals.

Multiple Bank Accounts

 Checks can be processed for up to 36 bank accounts for each company. Accounts Payable transactions can be automatically posted to the MAS 90® For Windows® Bank Reconciliation module.

Vendors

 Vendor memos can be entered and maintained for individual vendors. Full text-editing capabilities include word wrap, cut, paste and delete functions. Memos can be displayed and maintained directly from the Invoice Data Entry and Manual Check Entry programs. Vendor information such as address, terms and purchase history can be quickly reviewed for inquiry purposes only. A search feature locates the vendor by name, sort field or zip code.
“On-the-fly” Entry New Terms Codes and Vendors can be added “on-the-fly” to provide uninterrupted entry of information in all data entry programs.

Vendor Delete/ Renumber/Merge

 This program allows you to delete, renumber or merge existing Vendor Numbers, using wildcard characters to mask selected groups of Vendor Numbers. Changes are made in files where the specific Vendor Number is referenced and are recorded in a Delete/Renumber/Merge Log File.

Vendor Masterfile Audit

The Vendor Masterfile Audit Report is used to audit any changes, deletions or additions to the Vendor Masterfile. This report prints changes, deletions or additions to the Vendor Masterfile, as well as changes made to data fields and changes created “on-the-fly.” It also notes the date and User Code or Terminal ID. The Audit Report can be printed for a specific range of User Codes/Terminal IDs and transaction dates.

Repetitive Invoice Processing

 Repetitive billing such as rent, loan payments and utility payments can be automatically processed. Recurring invoices are automatically prepared without repetitive data entry.

Invoice Entry

Due dates, discount due dates and discount amounts are automatically calculated. Invoices can be expensed to any number of accounts. Invoices for “one-time-only” vendors can be entered and new vendors can be added directly while entering invoices.
Automatic Payment Selection Invoices can be selected for automatic payment based upon the due date, discount due date or vendor. Individual invoices can be selected for full or partial payment. Vendors can be placed “on hold” to prevent automatic payment.

Checks

 Accounts Payable checks can be printed on standard check stock or customized to adapt to your special check stock. Different check stock can be used for each bank account, check amounts can be spelled out in full and the masks that determine the format of numbers on the printed check can be maintained by the user. Two check stubs can be printed on a single page to accommodate laser-printed checks. Accounts Payable forms such as checks, 1099 forms and mailing labels can be customized to meet your individual needs.

Extended Stub Report

 Check Printing allows you to print an optional Extended Stub Report. This report can include invoice detail for all checks or invoice detail for checks where information did not fit on one stub.

Manual Checks

 Handwritten checks, reversals and voided checks can be recorded. Checks can be recorded for “one-time-only” vendors, and partial payments can be specified on any invoice. Individual checks can be printed directly from the Manual Check Entry program.

Accounts Payable and Accounts Receivable Clearing

 For Accounts Receivable Customers who are also Accounts Payable Vendors, Accounts Receivable invoices can be automatically or selectively applied to the Vendor’s balance, eliminating the manual matching process of issuing checks and posting payments.

Custom Form Capability

 Accounts Payable forms such as checks, 1099 forms and mailing labels can be customized to meet your individual needs.