MAS 90
Accounting Software

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General Ledger
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  GENERAL LEDGER
The General Ledger is the heart of any accounting system — it is where all bookkeeping and accounting transactions are received, summarized and processed. It provides the financial reports which are of greatest value to the decision maker. The MAS 90® For Windows® General Ledger provides this crucial information and is powerful, flexible and management-informative, yet easy to use and operate.The General Ledger module is so flexible that you can maintain the same account title and numbering scheme you have been accustomed to since you started your business. Posting to any future period can be performed from general journals or from other modules without closing the current period. The General Ledger also provides for extensive history and budget information. You can retain activity by period, transaction history for up to ninety-nine years and three separate budget categories — current budget, revised budget and a user-defined budget. Virtually unlimited financial reporting capabilities are available from the General Ledger. Since many companies require the capability to design their own financial reports, we have created a powerful, easy-to-use custom financial reporting capability.The Data Exchange feature in the General Ledger module allows you to import and/or export the Chart of Accounts, budgets, and transaction data directly from, or to an external file. This feature even allows you to transfer General Ledger postings from one company location to another, or use a spreadsheet to work on a budget. Reports
  • General Journal
  • Recurring Journal
  • Transaction Journal
  • Daily Transaction Register
  • Chart of Accounts
  • General Ledger Worksheet
  • Budget and History Report
  • General Ledger Graphics
  • Trial Balance
  • Standard Financial Statements
  • General Ledger Analysis
  • General Ledger Detail Report
  • General Ledger Detail by Source Report
  • Monthly Trend Report
  • Account Masterfile Audit Report
  • Budget Report
  • Budget Revision Register
  • Custom Report Samples
  • Custom Report Detail Listing
  • Custom Financial Reports
  • Crystal Reports® Integration - Using Crystal Reports templates, you can customize the most popular reports in this module.

FEATURES

Complete Audit Trail

 A complete audit trail of detail activity is provided by printing reports and registers before posting of the permanent files. A unique batch number is assigned to each register, and this batch is posted to the General Ledger, leaving a detailed audit trail. Detailed postings can be retained for the entire year or purged periodically.

Flexible Accounting Periods

 The number of accounting periods (up to 13) in a fiscal year is user-defined. Ending dates for each period can be specified.
Flexible Account Numbers Account numbers can use up to nine alphanumeric characters and can be divided into as many as three segments for identifying sub-accounts, departments, divisions or locations. General Ledger accounts can be categorized into any number of similar account groups (e.g., assets, liabilities, equity, revenue, expenses, etc.).

Multi-Company Consolidation

Data can be processed for any number of companies. Data from separate companies with identical or different Chart of Accounts can be consolidated into a single report. Non-Financial You can maintain non-financial information, such as head count, square footage, unit sales and inventory Accounts quantity. Such non-financial information can be included on Custom Financial Reports.

Non-Financial Accounts

 You can maintain non-financial information, such as head count, square footage, unit sales and inventory quantity. Such non-financial information can be included on Custom Financial Reports.

Transaction Detail Inquiry/Drill Down

Detailed transactions for an account can be displayed at any time. A transaction search can be performed by period, source journal or comment. You can drill down at any transaction and see the entire original entry.

Account Delete/ Renumber/Merge

 This feature allows you to delete, renumber or merge existing Account Numbers using wildcard characters to mask selected groups of Account Numbers.
Account Masterfile Audit An audit trail of any changes made to the General Ledger Account Masterfile is provided. The Account Masterfile Audit Report is used to audit any changes, deletions or additions to the Account Masterfile. This report prints changes made to data fields, changes made "on-the-fly" and notes the date and User Code or Terminal ID. The Audit Report can be printed for a specific range of User Codes/Terminal IDs and transaction dates.

Multi-Year History Retention

This option enables you to retain up to 99 years of Transaction History and/or Period Summary History. You may also post to an unlimited number of future fiscal years or re-open a past year, and specify the fiscal year to be used for printing General Ledger reports.

Allocation Entries Allocation

Entries can be used to automatically post an amount from a single source account to multiple destination accounts. The amount to be posted to each of the destination accounts can be calculated based on a percentage allocation or on a quantity such as head count or square footage.

Standard Financial Statements

A standard income statement and balance sheet can be produced automatically in departmental or consolidated form. You may include various combinations of actual, budget, budget variance and prior-year information on the standard income statements for the period-to-date and year-to-date. Up to four lines of footnotes can be printed at the bottom of each page.

Custom Financial Reporting

Virtually unlimited reporting capabilities allow you to meet your exact reporting requirements. Up to 999 Custom Financial Reports may be defined. You may select the type of data to be printed for each column. You can consolidate accounts, round dollar amounts, add or delete text, change titles and descriptions, change print positions, control underlines and print dollar signs and footnotes. You may even produce multi-company consolidation reports. A custom report that must be run for multiple departments is accommodated by a simple maintenance function that allows a selection of departments to be included in the report.

General Ledger

Bar charts of actual, budget and prior-year activities for a single account or range of accounts provide a visual aid for presenting company financial data. You can also graph all income, expenses or profits by department.