ADP Started in 1949 with the idea of helping businesses better process their accounting information. Today we have grown into a publicly held corporation listed on the NYSE, with over 33,000 employees servicing over 375,000 firms a cross America. ADP’s success is achieved by servicing the needs of our clients through specialized systems designed to make their business more productive and efficient. Our Wholesale Distribution Services division provides distribution management systems, delivers the products and services a distributor needs to succeed.
ADP Wholesale Distribution Services provides application software solutions, hardware, and professional services to the wholesale distribution marketplace. Our premier product, Distribution 2000, offers the most respected set of distribution-oriented business rules and processes in the market today. This proven distribution management system will provide you with the edge to succeed in a very competitive environment.
ADP’s MODULES INCLUDE:
BILL OF MATERIALS The Distribution 2000™ Bill of Materials Module (BOM) provides the ability to create and maintain kit and phantom kit structures and to process assembly orders for kits.
Kits are built to stock and on hand balances are maintained for them. Phantom kits are not built to stock but are assembled at the time of shipment. On hand balances for the components of phantom kits are maintained.
Accuracy is one of the most important aspects of kit structuring. When the correct components and quantities are defined, accounting calculates precise kit costs and inventory of kits and components is maintained at the correct level. These factors contribute favorably to your desired customer service level. The BOM module provides inquiries and reports for checking the accuracy of kits. The system uses the kit structure in the following ways:
Kit assembly order processing, including single-level work order entry, reporting of picking information, and order receipt
Build customized "kits on the fly" during detail line processing in sales functions
Inventory balances for kits and components are automatically updated
Kit costs are updated when assembled kits are received into inventory
Kits and/or components can be traced by lots and serial numbers
Sales order entry can check component availability when an order is placed for a phantom kit. Availability is also checked when an order is placed for a stocked kit. Demand is posted to the kit.
CUSTOMER/VENDOR RMA/ RGA Customer Return Goods Authorization (RGA) allows the tracking and control of a customer’s return of merchandise through the Distribution 2000 system. Using Customer RGA, you may:
enter an authorization for the return of merchandise, identifying the customer, items, quantity, and reason for return
print a Return Goods Acknowledgment to send to your customer or to use internally
enter a partial or full receipt of items returned against an RGA
issue credit to a customer for returned merchandise, and any extra charges associated with the return
inquire into the status of an RGA
print a report of open RGAs
purge closed RGAs from your system
Vendor Return Goods Authorization (RGA) allows the processing of merchandise returns to a vendor for replacement or credit. Using Vendor RGA, you may:
create RGA transactions, identifying items to be replaced and/or credited by the vendor
identify items to be returned to the vendor originating from a purchase order receipt or a customer return goods authorization receipt
indicate whether items to be returned are part of warehouse stock or “non-inventory”
print a pick-list, shipping form, or debit memo request to accompany the returned merchandise
receive replacement items into inventory, or post credit or cash from the vendor for items that have been returned
correct shipment or receipt errors made against the RGA
print a report showing the status of vendor RGA transactions
print a report to monitor vendor RGA activity posted to the general
EXECUTIVE INFORMATION SYSTEM Management must be able to look quickly at trends and exceptions to the norm and be able to get the information to make the proper business decisions. That is why ADP developed our Executive Information Summary (EIS)--to allow management real time access to critical business data. Seven screens are available to display an up-to-the minute status of daily/monthly operations for Sales, Accounts Receivable, Purchasing, and Accounts Payable modules. In addition, there is a Key Indicators screen that displays various monthly key business indicators such as Percent of Sales, Service Level, Gross Margin, and Average Days to Ship.
easy screen navigation using arrow keys
display data based on fiscal or calendar year
display daily or monthly data
pull down selection lists at the division and facility prompts
print screen option
on-line help for EIS screen options
FINANCIAL MODULES The Distribution 2000 General Ledger module (GL) provides up-to-date financial information through its interaction with the accounts receivable, accounts payable, purchasing, inventory and sales modules.
Extensive reporting and inquiry capabilities allow for control over any financial situation and provide the environment for effective management planning and financial forecasting.
The GL module offers an extremely flexible chart of accounts setup and customized financial statements accommodating a variety of business organizational structures.
The General Ledger module was designed to meet the following objectives:
Increase efficiency and accuracy through a fully integrated system
Offer a flexible framework to meet the needs of various business environments
>Support multiple companies with user-defined fiscal periods
Allow custom designed financial statements
Provide maximum versatility through a flexible chart of accounts
Maintain a detailed audit trail from the summarized financial data to the original source of entry
Structure financial reporting to meet both internal management requirements and external financial reporting needs
INFORMATION EXTRACTION PROCESS All automated systems today have the ability to provide a large number of standard reports, and Distribution 2000 ™ is no exception. But the underlying philosophy of Distribution 2000 is not to provide reports, it is to provide meaningful and useful information unique to the way you do business.
The Information Extraction Process (IEP) of Distribution 2000 provides you with an unparalleled flexibility in the reporting and use of data without the need for any knowledge of programming or technical orientation. Incorporated into IEP are tools that can extract from your Distribution 2000 system the exact information that you need in the formats that you need to meet all of your business reporting requirements. In addition to providing you with the ability to produce custom reports and inquiries without programming knowledge, IEP also offers the ADP Connection™. This feature allows you to download information from your Distribution 2000 system to a PC where it can be used by PC-based applications without fear of corrupting the integrity of your "live" data.
A third feature of IEP is called Summarized Business Analysis, which is specialized processing of sales data and the generation of meaningful sales management reports.
The Information Extraction Process is a powerful tool that will help you use the information you capture as a result of your daily business transactions. The Information Extraction Process gives you access to your database. Its uses are limited by your creativity, not your computer expertise.
Access to all important files and fields
Multiple application modules can be accessed at the same time
Data can be included or excluded based on your defined selection criteria
Full Boolean algebraic logic for the selection of data. For example, you can find the customers for a specific salesperson whose sales are 10% more than last year and who have an accounts receivable more than $3000, or any amount due past 60 days old
Run time prompts can be used to set selection criteria dynamically
INVENTORY MANAGEMENT Inventory management encompasses the development and administration of management and planning methods which help to efficiently direct inventory resources.
The basic goals of inventory management are:
to maximize customer service levels
to minimize inventory investment
to increase efficiency
to improve net earnings
Better customer service, lower inventory investment, and increased profitability are conflicting objectives. Since inventory is usually a company's largest manageable asset, the secret of a successful inventory management system is continual attention to these objectives.
The Distribution 2000 Inventory Management module (IVM) provides the processes and techniques to help you make crucial decisions to achieve your objectives. This module provides you with the relevant information to make decisions such as:
What do I need?
How many do I need?
When do I need them?
The IVM module utilizes data produced by the other Distribution 2000 modules--namely, Inventory Control, Purchase Management, and Sales Order Processing. Sales orders fuel the questions of what to order and how many to order and also provide demand history information for the forecasting process. Item replenishment planning determines when the items should be in stock, and the Purchasing module converts the suggested purchase requisitions created by SUGGEST.PURCHASES into "real" purchase orders after buyer approval. All file updates are done on-line, therefore, a perpetual inventory is maintained.
The IVM module encompasses the following major processes:
Item Planning Maintenance
Item Forecasting
Item Replenishment Planning
Suggested Purchase Orders (PO)
PURCHASING MANAGEMENT Purchasing is generally thought of as a buying operation but is, in fact, a major part of a comprehensive system generating profit and growth.
Purchasing management includes the development of a skillful system of purchasing items at the lowest cost consistent with good service, while keeping the costs of buying at an economical level. Its basic function is to maintain continuity of supply to support the need, and to do so with a minimum investment in item inventory.
The purchasing responsibility is buying items in the right quantity, at the right time, from the right source. This broad generalization indicates the scope of the purchasing function. It involves policy decisions and the analysis of various alternative possibilities prior to purchase.
To this end the Distribution 2000™ Purchasing Management module offers the following major processes:
Item Purchasing Maintenance
Vendor/Buyer Maintenance
Vendor Item Pricing and Discounting
Family Pricing
Review Group Processing
Purchase Order Entry
Purchase Order Receiving and Recording
Purchase Order Reporting and Inquiries
The Purchasing Management role is coordinated with other Distribution 2000 modules, such as, Inventory Management, Inventory Control, Sales Order Processing, Accounts Payable, and General Ledger through an integrated system, working toward the common purpose of a profitable operation.
SALES ORDER PROCESSING The Distribution 2000 Sales Functions module (SF) enables the performance of every activity associated with the sale of goods to customers, allowing for data entry to:
Create quotations
Convert quotations to orders
Enter, pick and invoice orders
Create multiple orders
Consolidate orders and backorders
Create direct invoices
Enter, pick and invoice counter sales transactions
Enter credit memos and adjustments
Process debit adjustments
Void or cancel sales orders
Cancel invoices/reinstate orders
Track qualifying information for vendor rebates
Track job information to assist in the filing of liens
Process in Foreign Currency
Information input in this module also determines the basis of key system features, such as:
Pricing and Discounting
Commission, Sales Tax and Extra Charge Calculations
Item Availability Checking
Item Substitution Processing
Picking
Tag and Hold Processing
Customer Credit Checking
Sales Analysis Reporting
Sales Exceptions Processing
In addition, the module provides for a wide variety of inquiries, listings, registers and reports to keep you informed of the current status of orders, customers and items on the system and to provide insight into item/customer sales and price history and customer payment history.
The Sales Functions module is totally integrated with other Distribution 2000 modules – namely, Accounts Receivable, Accounts Payable, Inventory Control, Inventory/Purchase Management, and General Ledger. Sales analysis, accounts receivable, inventory and general ledger files are automatically updated as a result of transactions processed in this module. Sales usage and demand history generated by these transactions provide the data utilized for item forecasting and replenishment planning processing.
SHIPPING SYSTEM INTERFACE The D2K Shipping System Interface (SSI) offers a generic interface to a variety of PC-based shipping systems (e.g., Kewill, UPS, RPS, etc.) that can populate a PC flat file with freight costs and other relevant shipping information for uploading to the D2K system. D2K SSI allows information from various shipping systems to be uploaded to D2K by providing a mapping function which links shipping data stored in a PC file to the D2K system.
