The Encompix Accounts Receivable (AR) module provides an ability to bill customers as the product ships, post payments as they are received and track open receivables by inquiry or report. Customer invoices may be adjusted, previewed, and printed in the AR Billing Maintenance file. During invoice posting and customer payments, transactions are created and maintained in the applicable journals, i.e., Sales Journal and Cash Receipts Journal. These transactions may be posted to the General Ledger at any time during the month.
Reference a customer's credit history, current aging, contact detail or payment history from a single screen. Flexible reporting and inquiry screens provide excellent and efficient means of accessing customer balance, current aging, as well as any textual information that was recorded during the last collection conversation. Month-end reports provide complete accounting information. Know not only who is paying on time, but also who is buying.
The Accounts Receivable module interfaces with Shop Floor Control and Job Order Entry to provide a Progressive Billing feature, as well as a finance charge calculation utility.
Single screen look-up for AR aging, current balance, contact detail or current history
Indefinite history retention by invoice, customer, item, product group or check number
Customer files with unlimited contacts, ship-to's and text
Entry of freight as a line item or in a separate field
Multiple lines per order per invoice with unlimited comments per line
Credit check at time of order entry or shipment
Overlay screens for displaying AR aging, unposted invoices and unposted payments
Preview of invoices prior to printing and printing in batch or single mode
Open-item entry for payments, credits and adjustments
Complete sales analysis with search capabilities for detailed or summary information
Separate user-defined aging buckets by customer
Flexible posting to match your business requirements
Payment discounts at time of cash receipt
Progressive Billing with complete invoice tracking