Highlights

• Accurate management of vendor records.
• Powerful transaction processing.
• Flexible cash disbursement.
• Complete, customizable reporting.
• Drill down from General Ledger to Accounts Payable.
• Drill down from Accounts Payable to Purchase Orders.
• Web-based or traditional Accpac desktop interface.

Accurate Management of Vendor Records

• Organize vendor records quickly and easily.
• Create vendor groups for statistical and reporting purposes.
• Create remit-to locations for each vendor.
• Establish if vendors are subject to 1099/CPRS reporting and set defaults.
• Print 1099/CPRS amounts without closing the year.
• Accumulate vendor statistics and retain that information for as long as you need it.
• Delete groups of inactive vendors quickly and easily.
• Maintain vendor e-mail and Web site addresses.

Powerful Transaction Processing

• Drill down from General Ledger transaction history to Accounts Payable transactions and then to originating Purchase Orders transactions.
• Identify invoices by invoice number, purchase order number or sales order number.
• Drill down from the vendor's transactions and payments in Vendor Activity to the originating transactions and payments.
• Maintain as many open batches of invoice, payment and adjustment transactions as necessary.
• Import transactions from other accounting systems or applications.
• Automatically distribute invoices to as many general ledger expense accounts or asset accounts as you require by defining distribution sets.
• Set up and schedule recurring payables for invoices that you pay on a regular basis.
• Use the Reminder List capabilities of System Manager to remind staff to process recurring payables.
• Calculate tax for vendor invoices even when the tax is included in the invoice amount, or manually distribute tax.
• Track, calculate and automatically retain a portion of an invoice to handle common billing practices in the construction industry.

Check Processing Power

• Generate and print system checks, with or without payment advices, for current payables and forced transactions that you select for payment.
• Process checks to prepay invoices that you have not yet received.
• Print checks individually as you enter them, or generate batches of checks and print them all at once.
• Generate separate checks for each invoice or create summary checks.
• Reinstate invoices by reversing posted checks.

Flexible Payment Controls

• Hold individual vendor accounts so transactions will not be paid.
• Force or withhold payment of individual transactions, control the maximum payment amount and/or exclude specific vendors.
• Change the discount percentage or amount as required, and establish standard payment selection criteria for creating check batches.

Powerful Audit Trail Capabilities

• Keep details of all fully paid transactions and print them when needed.
• Print a journal of the entries posted in each posting run, listing key pieces of information you can use to track each detail.
• Keep complete transaction history for as long as you choose.

Multicurrency Support Using the Add-On Multicurrency Module

• Enter, post and report transactions in any currency your company uses.
• View account balances and print key analysis reports in both vendor's source currency and your functional (home) currency.
• Apply cash to invoices in any currency and recognize exchange gains and losses at the same time as invoice settlement.
• Calculate unrealized gains and losses for open transactions as exchange rates fluctuate.

Integrated Solution

• Integrate with other business applications such as General Ledger and Purchase Orders to make a comprehensive financial management system.
• Create general ledger batches directly in General Ledger or create batches that are ready to import to a general ledger at a remote location.
• Use with Bank Services for true bank statement reconciliation, facilitating the management of multiple banks and bank information.
• Bank Services integrates with Accounts Payable and Payroll to track checks, handle the reversal of checks and keep an audit trail of all payments.
• Use with Tax Services to handle all tax computations and reporting, and maintain all tax authorities and tax classes.